The question of the importance of Project management is one that is always on the lips of those that have to take care of one project or the other. The truth is that when project management is done right, it helps every aspect of a business run more smoothly than it would have when done with just basic planning and execution. It allows teams to focus on the parts of the project that matter and is free of any sort of distractions that could arise from uncontrolled budgets or tasks that are not in line with the main objective of the project. Thinking of setting off with project management? Here are some tips to guide you.
Get a project management certification
To effectively use project management skills, you need to know what it leads in the first place. This is where getting a certification comes in. To lead better, it is good to take a project management course. This will be of great help to you and also to those you are leading. Nowadays a Project Management Professional (PMP) certification is the go-to course if you need to learn the rudiments of project management and how to apply the techniques. There is enough data to reveal that as the number of certified project managers increases within a company, the success rate of project accomplishments also increases. With a PMP certification, you will complete projects faster and within budget. there are a number of PMP certification requirements. You have to indicate the type of degree you have, the year you graduated, your institution, and your major. Also, your project management experience must not have overlapped.
Use the right project management tools
Project management tools are a set of software designed to help with the planning of projects. These tools help team members to plan, track and manage the project in question to achieve the defined project goals within a reasonable time frame. Collaboration of team members is also done effectively with these tools. Some of this software are free of charge and no matter what operating system your system is based on, there is always a project management tool for your platform. One of the best parts of project management is that you can easily implement some of the small tools of project management.
Some projects are meant to make large organizations scalable while some others can only manage a small team. This is why it is important that you go for the tools that match your company and your objectives. But you should always be creative with your choice of tools, think outside the box about which ones can be made useful to you. For instance, remote video interpretation can be helpful in projects where the translation is needed so why not make full use of it.
Know the project’s life cycle
Almost all projects go through the same stages. Some projects require their own set of unique processes, with each following a similar structure. Seeing there is always the beginning of any project, the middle, and an end to any project, you as a project manager need to know the project’s life cycle so you are able to provide some predictions and tackle the required tasks in precise phases. Some of the things to know about each phase include the initiation phase, the planning phase, the execution phase, the controlling and monitoring phase, and the closing phase. The initiation phase is always a load of work. During this phase, you will have to create a project plan, develop a resource plan, define goals and performance measures, communicate roles to team members, and build work outflows. Other phases also require dedicated activity plans.
Empathy should be one of your traits
When you are required to lead a project, you will know immediately that you would be working with team members. These team members can make or mar your dream to come out successful depending on your relationship with them. An ideal project manager is always empathetic and compassionate to his team, not just because you want them to help you to be successful but because you want a healthy work environment within your team.
Empathy towards your team members entails a lot. Your mode of communication is very key here. Are you authoritative or friendly and compassionate? The best way to show empathy towards your team is to see yourself in the position of the team members. This way, you can see the strength and major driving factor behind the team. When team members experience that culture of inclusion, they will believe the project is also theirs and will do everything possible to turn out a fantastic job. This is what you need to be successful.
Hold a kickoff get-together
A get-together with your team before you kick off a project is very important. This is because, during this meeting, you get to introduce your team members to the project and set the tone for work. team members get to know what roles they would be playing and why. This meeting helps get everyone on the same page. Before it, you want to be sure that you have a clear grasp of the project and scope so you will be able to deliver it to everyone else with confidence. The meeting should address the project scope, players, and their roles, deliverables, and milestones.
Are you starting off on a new project very soon with little to no experience managing projects before? Well then, you do not need to be bothered because all the successful project managers out there also had their first times. You want to be sure that you get it right at the first shot and that is what this write-up is all about. These tips will be able to give you an overview of what you need to know when you are about to get started with managing a project. You can read up more online but most importantly, take that PMP certification course. It arms you to the teeth for the most complicated of projects and helps you breeze past easy ones. Wishing you luck!
George is Digismak’s reported cum editor with 13 years of experience in Journalism